2010 Commission

Pueblo 2010 Commission - Bylaws

No. sections: 56.

Originally adopted on August 14, 1997 Amended on December 9 1999, January 11, 2001, April 11, 2002, March 10, 2005.

ARTICLE I. COMMITMENT

The 2010 Commission is a volunteer citizen’s group committed to guiding implementation of the Communities of Pueblo County Strategic Plan. The 2010 Commission is committed to having a community that is a proud place to live and the best place to raise a family.

ARTICLE II. DUTIES OF COMMISSIONERS

The Strategic Plan initial Coordinating Committee appointed the original members of the 2010 Commission. All future replacements of At-Large-Commissioners to the Commission are the responsibility of the Commission. The tasks of the Commission are to:

Monitor and evaluate progress made in implementation of action plans.

Monitor, evaluate and advise on how public spending is furthering the visions and action plans.

Ensure that the related activities and priorities of public entities are communicated to the task forces and that the work of the task forces is communicated to the appropriate public entities.

Assist the task forces in ensuring that their plans are coordinated with all designated funding and implementing entities.

Be responsible for reevaluating the Strategic Plan in future years to ensure it remains a living document, representing the needs and desires of the community.

Review and make recommendations as to specific action plans/tasks submitted by the task forces. Any action plan/task which one of its task forces wishes to have endorsed by the 2010 Commission must be submitted for approval at a monthly 2010 Commission meeting.

ARTICLE III. 2010 COMMISSION MEMBERSHIP

The 2010 Commission encourages decision making through a consensus building process. The selection of its members should always take into account ethnicity, gender, geographic community, economic sector and cross age levels to reflect the population of Pueblo County. The membership year commences on February 1 and ends the following January 31. All full terms begin in February and end in January of the appropriate year following.

No Commissioner shall receive any salary or compensation for services as a member except for reimbursement for expenses incurred on behalf of the Commission unless otherwise directed by resolution of the 2010 Commission. Termination of Commissioner status will occur after three consecutive absences. Vacancies of any kind shall be filled for the remainder of any term by the entity responsible for the selection of the member whose position is vacated. Service as a commissioner to fill a vacancy shall not be considered in calculating the term limitations contained below.

Representation shall include:

One Representative or Co-Representatives from each of the several task forces for one year terms as selected by the individual task forces. If Co-Representatives are selected, only one vote may be cast by the Co-Representatives.

One member selected by the Pueblo City Council and one member selected by the Pueblo County Commission each year to serve a one year term.

One member selected by the Board of the Colorado City Metropolitan District and one member selected by the Board of the Pueblo West Metropolitan District each year to serve a one year term.

One member each from School District 60, School District 70, Pueblo Community College, and Colorado State University-Pueblo to be selected by its own entity each year.

Current Elected Officials of, or full time employees, as defined by the following entities, the City of Pueblo, Pueblo County, Colorado City Metropolitan District, Pueblo West Metropolitan District, School District 60, School District 70, Pueblo Community College or Colorado State University-Pueblo cannot be Officers nor Community-at-Large members.

Seven members selected from the community-at-large by the 2010 Commission in January of each year for the following membership year for two year terms to be staggered as follows: four selected to serve in odd numbered years; and three selected to serve in even numbered years. In addition, the Immediate Past Chair shall be a Community-at-Large member for a term of two years.

The Chair, Vice Chair and Secretary/Treasurer shall serve as Officers and members of the 2010 Commission. Vacancies in 2010 Commission membership created due to the election of Officers shall be filled as provided above. For example, if a Community-at-Large member is elected to be Chair, a vacancy for a Community-at-Large member shall be created due to the election of the Chair.

Representatives selected from the several task forces shall serve as 2010 Commission Representatives from these task forces for no more than four consecutive years. After a one year break, they are again eligible to serve as task force Representatives on the 2010 Commission. Community-at-large members of the 2010 Commission shall serve as at-large members for no more than four consecutive years. After a one year break, they are again eligible to serve as at-large 2010 Commission members.

ARTICLE IV. EXECUTIVE OFFICERS

The Officers of the 2010 Commission shall be selected from the ranks of the task force Representatives and Community-at-Large membership, and shall be a Chair, Vice-Chair, and Secretary/Treasurer. Conduct of elections is the responsibility of the Nominating Committee. The term of office will be for one year beginning at the start of the membership year in February and ending the following January. The Chair, Vice Chair and Secretary/Treasurer can serve for no more than two consecutive years without at least a one year break.

Duties of the Chair include presiding at all meetings and conducting all business. The Chair shall designate ad hoc committees as needed, and shall be an ex-officio member of all committees with the exception of the Nominating Committee. The 2010 Commission shall ratify the appointment of all ad hoc committee members.

The Vice-Chair shall perform the duties of the Chair in his or her absence and those duties assigned by the Chair. The Vice-Chair shall automatically succeed to the office of the Chair in the event that said office becomes vacant between annual meetings of the 2010 Commission.

The Secretary/Treasurer shall keep and distribute the minutes of the meetings and other mailings, be responsible for accurate and up-to-date lists of 2010 Commission Representatives, and assist other officers, if needed, with correspondence. Responsibilities shall also include being custodian of funds and distributing all monies. The Secretary/Treasurer will present a financial statement when requested.

Current Officers and the Immediate Past Chair can participate in but cannot also serve as Representatives of any task force on the 2010 Commission.

ARTICLE V. COMMITTEES

The Executive Committee will consist of the Chair, Vice-Chair, the Immediate Past Chair, and the Secretary/Treasurer. It may take any necessary action on matters not affecting policy, shall handle business of the Commission as needed between regular meetings to establish meeting agendas and to oversee the smooth functioning of the organization, reporting on any actions it has taken and requesting ratification at the next regular monthly 2010 Commission meeting.

The Nominating Committee of five people shall be appointed by the Chair in February of each year and shall select its own Chair. Annually, or more often as necessary, the Nominating Committee shall meet to review nominations for vacancies on the 2010 Commission, and to review nominations for the Officer positions. Any recommendations for Officers or vacancies must be submitted to the Nominating Committee by Commissioners. Upon written notice in December or January of each year, applicants will apply for at-large membership by submitting a standard 2010 application form in writing to the Nominating Committee. The Nominating Committee will review all written applications and present a slate of recommended Commissioners and Officers to the 2010 Commission for approval at its Annual Meeting in January. Should a selected member-at-large have to be replaced before the end of a complete term, the Nominating Committee will recommend a replacement Commissioner for approval of the 2010 Commission to serve the remainder of the vacated term.

Standing Committees may be established by the 2010 Commission. The Commission shall establish the duties and composition of the membership of the committee by resolution.

ARTICLE VI. TASK FORCES

The several task forces were originally engaged in developing the Communities of Pueblo County Strategic Plan by writing their goals, objectives and strategies with time lines. They are now responsible for the implementation of their vision segment - its goals, objectives and action plans. They may also develop additional action plans to ensure the visions are met.

Each task force will have a Chair who is responsible for agendas, meetings and overseeing the business of the task force. Each task force will have a Representative to sit on the 2010 Commission. The Representative serves a one-year term. One person can serve in both capacities; or the Chair and Representative can be two separate individuals; or two individuals can share the responsibility by being Co-Chairs/Co-Reps.

Each task force shall have representation at all 2010 Commission monthly meetings and at standing or ad hoc committee meetings as required by the 2010 Commission.

Each task force is allowed one vote on the Commission.

It is the responsibility of the task force Representative to report the current activities of the task force at each Commission meeting and to report back to the task force current information concerning the 2010 Commission and the other task forces.

Each task force is responsible for inspection of and possible updating of the goals, objectives and strategies from time to time to ensure their continuing applicability to the Communities of Pueblo and its current growth.

Each task force is responsible for its own membership - replacing or adding additional members as appropriate.

Any action plan/task which a task force wishes to have endorsed by the 2010 Commission must be submitted in writing for approval at a monthly 2010 Commission meeting.

Each task force will designate an individual to record notes or minutes of meetings to be kept in a permanent record book.

Each task force is responsible for maintaining an up-to-date mailing list and for providing this list to the 2010 Commission annually.

To avoid fragmentation of the task forces, sub-committees may be formed to address various issues as needs arise.

ARTICLE VII. MEETINGS AND PROCEDURES

Regular Meetings of the 2010 Commissioners shall be held monthly at a day, time and place to be determined by the Commissioners. A written notice of each regular meeting shall be distributed to each Commissioner prior to the meeting.

Special Meetings may be called by any member of the Executive Committee or upon the request of one-fifth of the 2010 Commissioner body. In the event a Special Meeting is called, a written notice shall be distributed to each member at least five days prior to the meeting unless waived by the Commissioner body.

The Regular Meeting in January shall be considered the Annual Meeting. The election of new Commissioners and Officers for the coming year will take place along with the regular agenda.

Emergency Meetings may be called by the Chair with a telephone call to each member serving as proper notice.

A quorum of the 2010 Commission shall consist of a simple majority of the total membership of the 2010 Commission, one of whom must be the Chair or the Vice-Chair. Any act of the majority of the Commissioners present shall be the act of the entire Commissioner body.

Each Representative of the 2010 Commission shall have one vote. No proxy votes shall be allowed.

ARTICLE VIII. AMENDMENTS

All bylaws of the 2010 Commission shall be subject to alterations, amendments and/or repeal, and new bylaws may be added by the affirmative vote of two-thirds of a quorum of the 2010 Commission at a regular or special meeting. A written notice of a proposed change shall be distributed to 2010 Commission Representatives a minimum of thirty days prior to action about the proposal change unless said notice is waived by the Commissioner body.

ARTICLE IX. FINANCES

Monies of the 2010 Commission shall be deposited in the name of the Commission in such depositories as may be designated by the 2010 Commission and shall be drawn out only by authorization of the 2010 Commission and signed by an Officer, unless otherwise directed by resolution of the 2010 Commission.